Jasper J. Olaya                                                                                                                                     4-D

Integrated Class Scheduling System For DMMMSU-SLUC

April 28, 2025

Where It All Started

The development of the Class Scheduling System began with a simple yet essential goal: to solve the recurring problems of manual schedule creation in academic institutions. Traditional scheduling methods were often time-consuming, prone to conflicts, and difficult to manage, especially as the number of students, faculty, and courses grew. Recognizing these challenges, our team envisioned a system that could automate and streamline the entire scheduling process. Inspired by the need for efficiency and accuracy, we designed a user-friendly platform where administrators could generate, organize, and manage class schedules with ease. The system was built to reduce workload, minimize errors, and ensure that students and faculty receive clear, organized schedules — ultimately improving the overall flow of academic operations.

Prototyping Phase of the Class Scheduling System
Phase of the Class Scheduling System Prototyping
In order to guarantee a user-centered and effective design, we used the Prototyping Model when creating the Class Scheduling System. In order to comprehend their unique scheduling requirements and difficulties, the procedure started by obtaining requirements from administrators, instructors, and students. We developed an early prototype with fundamental features like department formation, teacher and student administration, and manual timetable input based on these inputs. To find improvements, we held testing and feedback sessions following each iteration of the prototype. We were able to improve features like schedule viewing, PDF exporting, and the automatic creation of conflict-free schedules through this cycle of development, testing, and improvement. Constant cooperation with stakeholders made sure that the system improved in responsiveness, intuitiveness, and alignment with the actual needs of the academic. Continuous collaboration with stakeholders ensured that the system became more intuitive, responsive, and aligned with the real demands of the academic environment.

Software Testing
During the software testing phase of the Class Scheduling System, we focused on verifying the functionality, usability, and reliability of the platform. We tested key features such as student and faculty enrollment, course and subject management, and the auto-generation of schedules. Each module was carefully reviewed to ensure that users could easily navigate the system, complete tasks without errors, and generate conflict-free class schedules. We also conducted usability testing with students, faculty members, and administrators to gather feedback on the system’s ease of use and effectiveness. Based on their insights, we refined the interface and workflows to improve the user experience. This thorough testing process ensured that the system would perform smoothly in a real-world academic environment.

ETHICAL GUIDELINES AND CONSIDERATIONS
In developing the Class Scheduling System, we ensured strict adherence to ethical standards, pularly in handling user data. We prioritized transparency by informing users about how their data would be used. To promote responsible digital practices, the system was designed to minimize unnecessary data storage and ensure that only authorized personnel could access sensitive information. Our commitment to ethical guidelines helped build trust among users and ensured the system’s reliability and integrity.

CONCLUSION

The class scheduling system streamlines the process of organizing and managing academic schedules, ensuring a more efficient allocation of resources and time for both students and faculty. By automating scheduling tasks, the system minimizes conflicts, improves accessibility, and reduces the administrative burden, making it easier for all stakeholders to manage their academic commitments. With its user-friendly interface and real-time updates, the system enhances overall productivity and communication within educational institutions. As technology continues to evolve, further advancements in the system can lead to even more personalized and flexible scheduling options, ultimately contributing to a more organized and supportive learning environment for everyone involved.